Job Title

Administrative Assistant | Full-time or Part-time

Team

Executive Team

Reports to

Cafe 1040 Director

location

Remote (USA)

Job Description Overview

Your job will be to provide crucial administrative support to a Cafe 1040 Director by executing tasks and managing routine workflow. This involves working to coordinate and administrate a unique and diverse team. Part project manager, part administrative assistant, you will assist the Director in prioritizing and coordinating efforts across the team and the company. While some ongoing systems will provide predictable work, there should be an expectation of adding value by managing projects, research, and execution of tasks in a fast-paced, dynamic team environment. This position is ideal for a person who is interested in hands-on development in organizational leadership and administration.

REQUIREMENTS:

Critical Qualities

• Mature Christian faith and agreement with Cafe 1040’s statement of faith

• A passionate follower of Jesus Christ with a proven devotion to the habits necessary to maintain a daily relationship with him

• Reflect personal and public integrity in line with Biblical principles

• Possess a longing for the fulfillment of the Great Commission

• Highly organized with a natural attention to detail

• Analytical mind that can comprehensively plan and quickly discern problems and gaps in planning

• High-level drive for execution

Skills and Experience:

• Strong written and verbal communications skills

• Strong time management skills                                                  

• Quick-learning and self-teaching

• Ability to coordinate effort across multiple teams

• Ability to influence and work within team dynamics to move projects forward in the midst of competing demands

• Eye for excellence in production

• Demonstrated ability to work on teams

• Ability to meet deadlines and perform under pressure

• Strong interpersonal skills

• Patient and adaptable disposition to changing circumstances

• Strong multi-tasking and problem-solving ability

• Skill in MS Office Suite and Apple OS

Specific Job Duties, Tasks, and Responsibilities

• Work closely with your Cafe 1040 Director to coordinate and execute the widely varied responsibilities of the Team and its departments

• Fill in gaps to execute tasks on projects as needed

• Assist in conducting topic-based research as need and skill-set aligns

• Assist with coordination of projects and systems for the team.

• Contribute to content creation and documentation in all areas of oversight. This includes but is not limited to policy, procedure, and written public communication.

• Travel with the Director as necessary

• Assist with training other administrative staff

• Maintain and order ministry merchandise and supplies

• Work with the Director Team to ensure that the team and its departments are running efficiently without gaps in execution or future planning

• Assist in meetings to brainstorm, organize, and implement plans for execution as needed

• Support and uphold the policies, values, and statement of faith of Cafe 1040

• Maintain sustainable funding levels for role through Cafe 1040 support-raising model

• Actively take the opportunities to mobilize those people in the scope of your influence toward involvement and investment in the mission and vision of Cafe 1040

This is a support-based position. Nothing in this job description restricts Cafe 1040’s right to assign or reassign duties and responsibilities to this job at any time.  Responsibilities occasionally may require an adjusted work schedule, and evening/weekend hours in order to meet deadlines.